How to make architectural presentations

How to make architectural presentations in PowerPoint and in Excel

Ian Mutuli
Updated on
Ian Mutuli

Ian Mutuli

Founder and Managing Editor of Archute. He is also a graduate architect from The University of Nairobi, Kenya.
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Architects are often busy drawing and getting the design ideas right. Not only do they focus on the overall design of their project, but they also think about how best to present their design to their clients.

Getting the design right is indeed a challenge, but making compelling architectural presentations in PowerPoint is another challenge, given that the architectural industry is very competitive.

Architects must adapt to the developments in PowerPoint presentations to make PowerPoint slides that will captivate their audience. If you want to know how to make architectural presentations in PowerPoint and in Excel, you have come to the right place.

5 Reasons to Improve Your Architectural PowerPoint Presentation

If you have been used to pen and paper to present your designs, it is time to upgrade your skills and improve your architectural PowerPoint presentations. A compelling and engaging PowerPoint presentation should take center stage to win over your client.

Even if you are comfortably using older versions of Microsoft Windows and Microsoft Office PowerPoint, you should upgrade your PowerPoint skills using the newer version of Microsoft PowerPoint.

Here are the five reasons why you should improve your architectural PowerPoint presentations:

1. Catch your Client’s Attention Instantly

The first crucial step in making any form or presentation is to think about your target audience. You need to catch their attention and create a lasting impression to gain their trust and close a deal.

You can do this through your PowerPoint presentation. Simple Slides offers several professionally-made and highly customizable templates for PowerPoint presentations. You don't have to be a highly skilled graphic designer to create appealing presentations with Simple Slides templates.

2. To Save Time

You can save time with your proposal presentation by using templates for architectural presentations in PowerPoint. When creating your Powerpoint slides, take time into consideration.

Make sure that your presentation is neither too long nor short. A well-timed presentation gives the target audience enough time to review your design proposal. Clients interested in your presentation will likely approve your proposal, and you can expect a closed deal.

3. Easier to Read

The architectural drawing on the PowerPoint slide should be clear and readable. It is not only the overall design the client is after, but they should also be able to read the information (measurements, scales, annotations, and references) on your slides.

4. Make Better Visual Presentation

Visual presentation is significant in architecture. Clients can better understand your design and better visualize it through a presentation. You can easily attract your clients through a good architectural drawing in your architecture presentation.

5. To Join the Trend

Architects must keep up with the trend of making interactive and engaging PowerPoint presentations. Clients are no longer fascinated with 2D representations on paper. Adding videos, illustrations, and even animated GIFs can make your PowerPoint presentation more engaging.

Components of a PowerPoint Presentation

A collection of PowerPoint slides form a presentation when the following components are present:

  • Title slide
  • Slide master
  • Title auto layout
  • Bulleted list auto layout
  • Table auto layout
  • Chart auto layout
  • Clip art auto layout

Each PowerPoint template has its own color and font scheme. Each template has a default master layout for text placement and illustrations or charts.

How to Make Architectural Powerpoint Presentations More Interesting

The new version, Microsoft 365, allows you to create better PowerPoint presentations with new features. If you have an inactive Microsoft 365 PowerPoint on your computer, you may not be able to use all of the new features as they are disabled.

You can use Microsoft PowerPoint online for free if this is the case. All you need is to log into your Microsoft account.

Below are some of the new features of Microsoft 365 PowerPoint that you can use to improve your architectural presentations in PowerPoint:

1. Animation Settings

A PowerPoint slide can become more interesting with animation. You can animate 3D models such as the house or the building you made in your slide. Some built-in illustrations in PowerPoint move in place, which you can use for your presentation.

You may also add animated GIFs to your presentation and chart animations where you can build your chart part by part.

2. Clip Art Images

Clip art images are a collection of pre-made graphic art you can add to your presentation. However, clip art images do not include stock photography images.

3. SmartArt Templates

With Microsoft 365, you can create flow charts using predefined SmartArt templates. SmartArt templates contain several types of flow charts, such as list type, cycle, process, hierarchy, and timeline.

SmartArt templates allow you to create charts and diagrams much easier and faster. SmartArt templates are highly customizable.

The shape menu can be found in the insert tab. You can drag the shape you want and drop it into your flowchart. Aside from shapes, you can add connecting lines by dragging the cursor between the two shapes you inserted in the flowchart. You can also label or add text to the shapes by simply clicking on them and begin typing.

4. Removing Image Background

You don't have to be an expert in photoshop to be able to remove image backgrounds. With the new version of Microsoft PowerPoint, you can easily remove backgrounds from images in the software itself.

You can access the remove background functionality by clicking on the format menu. You can edit the picture in less than a minute. This functionality is helpful when creating architectural presentations in PowerPoint.

Microsoft Excel for Architectural Presentation

Excel spreadsheets can help you create appealing charts and diagrams for your architectural presentation with the help of Visio. Microsoft Visio is part of the Microsoft Office family that is great for creating Visio diagrams and vector graphics.

The Visio Data Visualizer is an add-in feature that you can use in Microsoft Excel (Microsoft 365). This software can build charts, building plans, floor plans, data flow diagrams, business process modeling diagrams, and a lot more.

Visio diagrams can enhance architectural presentations by transforming complex data (text and tables) into readable and understandable diagrams.

Even if you use the best diagramming tool, your sheets will not look good if you use boring templates. You can work faster and create game-changing spreadsheets using professionally-made templates from Simple Sheets.


Making architectural presentations in both PowerPoint and Excel should not only be about providing accurate information to clients but should also be engaging and visually appealing to keep the audience interested and close a deal.

You can improve your presentations in PowerPoint and Excel by using pre-made and professionally-designed templates. Whether you are using PowerPoint or Excel, always remember to keep your target audience in mind and offer them an accurate and understandable presentation that will wow them.

Ian Mutuli

About the author

Ian Mutuli

Founder and Managing Editor of Archute. He is also a graduate architect from The University of Nairobi, Kenya.
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