best file organizer

7 Best File Organizers for Your Office Use

Ian Mutuli
Updated on
Ian Mutuli

Ian Mutuli

Founder and Managing Editor of Archute. He is also a graduate architect from The University of Nairobi, Kenya.
Get Smarter On Architecture and Design

Get the 3-minute weekly newsletter keeping 5K+ designers in the loop.

Enter your Email to Sign up

Side-bar-footer-forum

Despite being in the age of digitization, maintaining a systematic physical file organization continues to hold importance in both personal and professional spheres. Safeguarding crucial documents and ensuring their easy accessibility is facilitated by methodical filing systems. A carefully crafted file organizer can significantly improve time management and boost productivity. We've curated a list of some top file organizers on the market, evaluating them based on their design, functionality, material, and consumer feedback.

Let's get started!

When formulating our list, we chose the Amazon Basics Hanging Organizer File Folder as the overall best file organizer because the hanging design allowed for easy filing and retrieval of documents. We chose the Simple Houseware Mesh Desk Organizer as the second-best because it featured a sliding drawer, double tray, and five upright sections that provided ample storage. For our third-best product, we chose the SKYDUE Expanding File Folder because the folder is made with high-quality materials that ensure durability.

1. Amazon Basics Hanging Organizer File Folder

Amazon Basics Hanging Organizer File Folder, Letter...
  • 25 letter-size hanging file folders in Green; ideal for 8-1/2 x...
  • 1/5-cut tab slots; includes adjustable clear plastic tabs and...
  • Sturdy paper stock; scored bottom provides easy expandability
  • Made of 10% recycled content; 10% post-consumer material; coated...
  • Product Dimensions: 11.8 x 9.3 inches (LxH)

The Amazon Basics Hanging Organizer File Folders are designed to keep documents neatly organized and easily accessible from your file cabinet. Coming in a pack of 25, these letter-size file folders are green, lending vibrancy to your filing system. The green color not only adds a vibrant touch but also helps in color-coding files for better identification.

Image credit: amazon.com

One thing I appreciated about this product compared to most file organizers was that the design includes built-in hooks that fit into hanging file systems, allowing them to glide effortlessly for quick access in my small home office. These folders are designed to accommodate letter-size documents, a standard in many professional and personal settings. This ensured that they could store files without any issues.

The hanging design allowed for easy filing and retrieval of documents. Users can flip through the files without removing them from the drawer, saving time and effort. Suitable for various settings, including home, office, or educational institutions, these folders can organize anything from bills and receipts to vital business documents.

The standard letter size ensured compatibility with most documents, while the construction of the folders ensured durability and ease of use. Overall, they provided an efficient and affordable solution for organizing my paperwork.

Pros:

  • Designed for easy filing and retrieval.
  • Fits standard letter-size documents.
  • Quality materials for regular use.
  • Suitable for various settings.
  • Available in a pack of 25.

Cons:

  • Specific green may not suit all preferences.
  • It may not fit all hanging file systems.

2. Simple Houseware Mesh Desk Organizer with Sliding Drawer

Sale
Simple Houseware Mesh Desk Organizer with Sliding...
  • Space-saving mesh design with Stylish Drawer. No Tools Needed.
  • Two side load letter trays, and a tray with a 3 compartment...
  • Desk storage, File Folder and Letter Organizer
  • Sturdy Metal construction with Classic Black paint
  • Dimension: 13.2"L x 13.2"H x 9"D; USPTO Patent NO:D890,842

The Simple Houseware Mesh Desk Organizer, in a sleek black color, is a versatile and practical tool I bought when setting up my home office to keep my workspace tidy and organized. This organizer featured a sliding drawer, double tray, and five upright sections that provided ample storage space for my various office supplies.

Image credit: amazon.com

The sliding drawer was smooth and easily accessible, perfect for storing smaller items like paper clips or sticky notes. Above this drawer were two horizontal trays that could hold papers, folders, or notebooks, providing an easy way to segregate and prioritize documents. The five upright sections offered a convenient way to store things like pens, pencils, scissors, and envelopes, keeping them within reach.

Constructed from sturdy mesh, the organizer's design promotes durability while allowing visual access to the stored items. Its compact footprint makes it suitable for most desks, and the black color blends well with various office décor.

The Simple Houseware Mesh Desk Organizer helps maintain a clutter-free workspace, enhancing productivity and efficiency by providing a central location for commonly used items. Overall, it is a cost-effective and reliable solution for individuals looking to organize their work area.

Pros:

  • Offers different compartments for various office supplies.
  • Made from sturdy mesh.
  • Aesthetic Appeal.
  • Space-Efficient.

Cons:

  • Limited Space.
  • Potential Assembly Required.

3. SKYDUE Letter A4 Paper Expanding File Folder

Sale
SKYDUE Letter A4 Paper Expanding File Folder Pockets...
  • Cute Solid Color Design. Expanding file folder has 5 expandable...
  • High quality material (nontoxic and nonradioactive), Not easy to...
  • Product Size: 12.8'' x 9.5'' x 0.7''. Fit A4 size and Letter...
  • Perfect for Home,Office use,School, and As a personal gifts,...
  • The shooting light and setting of your computer screen may cause...

SKYDUE is another versatile product designed to organize and manage documents. Its expanding feature offers the ability to hold many A4-sized papers, making it suitable for personal and professional use. The folder is made with high-quality materials that ensure durability, allowing it to withstand daily wear and tear.

Image credit: amazon.com

Its accordion-style design provided individual pockets, allowing me to categorize my documents efficiently. This design ensured that papers remained crisp and wrinkle-free. Its elegant purple color added a touch of sophistication to the overall look, making it appealing for various settings. The compact size ensured easy portability, and the secure closure mechanism kept my documents safe and in place.

Ideal for students, office workers, and anyone who needs to keep their documents organized, the SKYDUE offers both style and functionality. Its user-friendly design and robust build quality make it a must-have for those looking to maintain order in their paperwork, ensuring that documents are always readily accessible.

Pros:

  • Suitable for various paper sizes.
  • Stylish Appearance.
  • Secure Closure.
  • Ample Space.
  • Portability.
  • Durability.

Cons:

  • Size Limitations.
  • Potential Bulkiness.

4. Sooez Expanding File Folder with Sticky Labels

Sale
Sooez Expanding File Folder with Sticky Labels, 13...
  • Well Constructed: Made of hard colored plastic with reinforced...
  • Zipper Closure: This expanding file folder features a zipper...
  • Plenty of Room: Product Size: 13.8”×10.6”×1.4”. 13...
  • Adhesive Labels & Extra Front Pocket: Comes with a sheet of...
  • More Service️: In order to meet your satisfaction, if your...

The Sooez Expanding File Folder is an adaptable and well-designed organizer that I acquired, perfect for managing my papers, documents, and other essential items. Available in a sleek black color, this 13-pocket accordion folder is constructed with durable fabric and poly materials, making it resilient and lightweight.

Image credit: amazon.com

What set this folder apart was the zip file feature with zipper closure that ensured my documents remained safe and secure. The front pocket provided additional storage space and quick access to frequently used items. With designated slots for A4 and letter-sized papers, the folder could accommodate various document sizes.

Adding sticky labels aided in the easy identification and sorting of contents, thus allowing for a more systematic organization. Whether used in a professional setting, school, or home, the Sooez Expanding File Folder is convenient for anyone looking to declutter and manage documents efficiently. Its stylish appearance, along with its practicality, makes it an attractive choice for those in need of a comprehensive and aesthetically pleasing organizational tool.

Pros:

  • Durability.
  • Convenience.
  • Secure Storage.
  • Aesthetic Appeal.
  • Additional Storage.

Cons:

  • Expensive compared to basic folders.
  • Limited Color Options.

5. Pendaflex Portable Desktop File, Hanging File Folders

Sale
Pendaflex Portable Desktop File, Side Handles, Hanging...
  • PORTABLE ALL-IN-ONE FILING SYSTEM: receive everything you need to...
  • GRAB & GO FLEXIBILITY: Take your plans from the desk to the work...
  • CLEAN & COLOR COORDINATED: your modest black frame includes 5...
  • CONVENIENT SIDE HANDLES: Transport files in one clean sweep while...
  • THE PERFECT FIT FOR TIGHT SPACES: Each file box measures 9 1/2" H...

The Pendaflex Portable Desktop File (23013) is an efficient filing solution for organizing and transporting letter-sized documents. It measures 9-1/2 x 12-3/16 x 6 inches and is sleek black, making it aesthetically pleasing and professional. I liked how this portable file organizer included side handles for easy transportation, adding to its convenience, especially for individuals who often work remotely or travel.

Image credit: amazon.com

The file box has hanging folders, tabs, and inserts that can easily be customized to suit various organizational needs when undertaking DIY projects. The hanging folders glided smoothly on the rails, providing quick document access. Tabs and inserts allowed easy labeling and categorization, enhancing my ability to locate files effortlessly.

Built for durability, this portable file box is ideal for office and home use, supporting individuals in keeping their documents tidy and secure. Its compact design ensures that it can be stored in tight spaces without taking up too much room. Overall, these file boxes offer an all-in-one solution for those who need a convenient and effective way to manage their paperwork, reflecting Pendaflex's commitment to quality and functionality.

Pros:

  • Portability.
  • Space-Efficient.
  • Aesthetic Design.
  • Durable Construction.

Cons:

  • Limited Capacity.
  • Lack of Additional Features.

6. ENGPOW File Organizer Bags

Sale
ENGPOW File Organizer Bags,Fireproof Document Bag with...
  • FILE STORAGE BAG SET: The fireproof documents organizer includes...
  • FIREPROOF AND WATER-RESISTANT SAFE: Fireproof file storage bag...
  • LARGE CAPACITY: 14.2*10.6*4 inches large fireproof file bag has...
  • MULTIPLE SECURITY PROTECTION: Fireproof zipper,code lock design...
  • TRUSTED AFTER SALES SERVICE :How can we better protect our...

The ENGPOW File Organizer Bags offer a comprehensive solution for safely organizing and storing important documents. This product is designed to provide fireproof protection, giving extra peace of mind to users concerned about the safety of essential documents such as passports, certificates, legal documents, and money. I liked how the bag had a special money compartment, enhancing its functionality as both a filing system and a secure container for valuables.

Image credit: amazon.com

One of the standout features of this product was its multi-layer portable filing storage system, enabling me to categorize documents efficiently. This ensured quick access to specific items when needed, a vital aspect for home and office use. The product is travel-friendly for those on the move, allowing secure transport of vital documents.

Additionally, including a lock further enhanced security, allowing me to safeguard my important documents confidently. The design's robust construction and attention to detail make the ENGPOW File Organizer Bags a dependable choice for anyone needing a safe, organized solution for storing critical documents and valuables. This product offers a versatile and secure option for personal or professional use.

Pros:

  • Lock Feature.
  • Travel-Friendly.
  • Fireproof Protection.
  • Multi-Layer Organization.
  • It can store various important documents.

Cons:

  • Potential Size Limitations.
  • It may not provide high-level security.

7. SimpleHouseware File Sorter Organizer

SimpleHouseware Expandable 5 Section Metal Upright File...
  • Five sections sorter to keep document organized. Space-saving...
  • Sturdy black steel mesh and wire construction
  • Five 2" width vertical file sections
  • Expandable design: Connect two or more together.
  • Assembly Dimension: 13.85"W x 8.25"D x 7.5"H; USPTO Patent...

The SimpleHouseware is another functional and sleek virtual office accessory that keeps files and documents neatly organized. It is constructed with durable metal and offers sturdy support for various papers and folders. The metal file organizer has five sections, but its expandable feature sets it apart. These sections can be pulled apart or pushed together, allowing customization to fit different sizes and numbers of files.

Image credit: amazon.com

This feature enabled me to make the most of my available space, adapting the organizer to my needs. Finished in a stylish black, the SimpleHouseware file sorter matches well with various office decors. Its upright design saves desk space and provides easy visibility and access to files. Its compact size made it suitable for both my office and home use.

In conclusion, the SimpleHouseware is a versatile and aesthetically pleasing tool that caters to modern organizational needs. Its expandable sections and durable metal construction make it a reliable and adaptable solution for keeping documents tidy and accessible.

Pros:

  • Durable Metal Construction.
  • Expandable Sections.
  • Aesthetically Pleasing.
  • Upright Design.
  • Versatility.

Cons:

  • Potential Stability Issues.
  • Limited Number of Sections.

Factors to Consider When Buying the Best File Organizer

When buying the best file organizer, several factors should be considered to ensure it meets your needs and preferences. Here's a list of factors to keep in mind:

  1. Expandability: An expandable organizer can adapt to changing needs, providing extra space when required. This is especially useful in dynamic work environments or for those whose file collection grows over time.
  2. Material: The choice of material affects both durability and appearance. Metal is robust and sleek but may scratch surfaces. Plastic may be lighter and less expensive but less durable. Wooden organizers offer a classic aesthetic but may be more susceptible to wear and tear.
  3. Special Features: Features like adjustable dividers allow for customization, while labels can aid in quick file identification. Consider what specific features will enhance your organization and efficiency.
  4. Environmental Considerations: If environmental impact is a concern, seek out organizers made from recycled or sustainably sourced materials and consider the manufacturing process's eco-friendliness.
  5. Warranty and Brand Reputation: A warranty can provide peace of mind, and a reputable brand often signifies quality and reliability. Researching reviews and ratings can help you gauge customer satisfaction with the product and brand.
  6. User Reviews: Reading reviews from other users can provide real-world insights into the organizer's durability, functionality, and appearance, helping you avoid potential pitfalls and find the best fit for your needs.

Frequently Asked Questions on the Best File Organizer

a) What is the best way to organize files?

The best way to organize files is to create a systematic filing system that suits your needs. Start by categorizing files into broad subjects and then subdivide them into specific topics. Use color-coded folders or labels to make identification easier, and maintain a consistent labeling method such as alphabetical or chronological order.

Consider using file cabinets or shelves that allow easy access, and implement a tracking system to locate files quickly. Integrating digital backups where possible can further streamline the organization.

b) What is a file organizer used for?

A file organizer is a tool used for keeping documents and files in tidy and systematic order. Whether in a physical or digital format, a file organizer helps categorize files into different sections or folders, making them easier to locate and access. This aids in improving efficiency and productivity, as individuals can quickly find the documents they need without wasting time searching through clutter.

c) How do companies organize their files?

Companies organize their files through systematic categorization and filing methods. Files are often sorted by type, relevance, or chronology and stored in labeled folders and cabinets. A key to this system, outlining the specific organization, might be created to enable easy access and retrieval. Some companies use color-coding or alphanumeric filing systems to distinguish different types of documents. Secure and confidential documents are stored in locked cabinets or rooms.

Conclusion

Choosing the right file organizer depends on your needs, budget, and taste. Whether you're looking for a simple, budget-friendly solution or a more elegant and robust option, the above list offers various choices. Consider the material, design, and customer reviews to find the file organizer that fits your requirements. As the market evolves, new products and designs may emerge, so keeping an eye on the latest trends and reviews will help you make an informed decision. Happy organizing!

Ian Mutuli

About the author

Ian Mutuli

Founder and Managing Editor of Archute. He is also a graduate architect from The University of Nairobi, Kenya.
Related Articles
garden storage units

The Comprehensive Guide to Garden Storage Units

For a lot of people, gardening is more than merely a pastime; it is a fervent activity that offers peace, ...

kitchen sink organizer

Best Kitchen Sink Organizer to Streamline Your Space

Staying organized in the kitchen, especially around the sink area, is vital in today's busy culinary spaces for both cleanliness ...

best electric erasers

Best Electric Erasers for Amateur and Skilled Artists

Sketching can be enjoyable and healing, whether it's done for leisure or as part of professional duties. One certainty that ...